Day: October 30, 2023

Tech Tip 12: Saving and Accessing files in SharePoint (Part 4 of 4)

  • Author By kenbrady
  • Publication date October 30, 2023
  • Categories: Staff

TLDR: What is SharePoint used for, and accessing Tech Guides from the NIS Tech Hub. 

Today’s Tech Tip is the forth in a series where I’ve been covering the use of OneDrive, Teams and SharePoint to save and share files you’re working on.  In this tip I am going to look using SharePoint.  Remember, SharePoint is best used for files that are generally static, finalized documents which are no longer being edited.

So the first tip is to simply help you understand how these three systems fit together.

Looking at the diagram, you can see that SharePoint is the system that holds these three file saving and sharing tools together. So whilst each App has their different roles, files from OneDrive, Teams and SharePoint can all be accessed from within SharePoint.  This is because we log into the NIS SharePoint (and OneDrive and Teams) using our NIS email address.

So as an overview…

  • OneDrive is generally the tool used for saving individual work,
  • Teams is the tool used for saving files that are being worked on collaboratively, and
  • SharePoint is for accessing files that are finalized documents that are no longer being edited.

And then the SharePoint website https://nanjingschool.sharepoint.com/sites/NISHub which I’ve been plugging in each of these tips, is how you can access each of these tools and access the files shared using each of these Apps.

NOTE: In general the ability to save or upload files to a SharePoint Hub is restricted. The document libraries found on SharePoint are instead for accessing these finalized documents.  Files CAN be saved into SharePoint folders using Teams, and we’ll look at that next week.

The second tip relating to the NIS SharePoint Site, is that this is where you can also access the NIS Tech Hub. https://nanjingschool.sharepoint.com/sites/NISTech.

So whilst the school is moving strongly toward teachers sharing collaborative work and curriculum documents through Teams, the NIS Tech Hub will be remaining as the place where you will find the huge collection of Tech Support Resources and Tech How to Guides.

That’s it for today’s Tech Tip.  Next week we’ll be wrapping up this series and I’ll be looking at working between Teams and SharePoint to build up our collection of shared curriculum documentation.

Tech Coach Ken